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Privacy Policy
Privacy Policy
AVK Law
AVK Law Associates LLP (hereinafter referred to as “AVK”) is committed to respect privacy of every person, including employees of the AVK, client, business partners/associates as well as vendor, dealers and all other who share their sensitive personal data or information (“Sensitive Personal Information”) with the AVK .
This Privacy Policy (“Policy”) is applicable to employees, client, business partners/associates, vendors, dealers, and customers etc. (“Information Providers”), who give Sensitive Personal Information to the AVK for lawful business requirement of the AVK . The purpose of this Policy, as amended from time to time, is to give the Information Providers an undertaking on how the AVK intends to collect, receive, possess, store, transfer, handle, deal with and use the Sensitive Personal Information provided. The Sensitive Personal Information of the Information Providers may be required to be collected, maintained and transferred for business and official purposes with the express consent of the Information Providers. Such Sensitive Personal Information may have to be shared with other Group Companies or third party, as per lawful business requirement of the AVK.
The AVK shall ensure confidentiality of such Sensitive Personal Information and grievances, if any, related to such issues shall be resolved by the grievance officer appointed by the AVK for this purpose. (“Grievance Officer”)
By executing a consent letter provided by the AVK, the Information Provider shall consent to the collection, storage, usage, disclosure, processing and transfer of their Sensitive Personal Information provided to the AVK for the purpose mentioned in this policy.
The Information Provider have the option of not providing their sensitive Personal Information sought to be collected if they do not agree with this Policy or even otherwise. Further, the Information Providers also have the option to withdraw their consent given earlier; provided such withdrawal of consent is intimated in writing.
DEFINITION
Personal Data means any information that relates to a natural person, which, either directly or indirectly, in combination with other information available or likely to be available with a body corporate, is capable of identifying such person.
Processing refers to any action performed on Personal Data, such as collecting, recording, organizing, storing, transferring, modifying, using, disclosing, uploading or deleting.
Sensitive Personal Data/Information of a person, under the Indian Information Technology Rules 2011, means such Personal Data which consists of information relating to:
- Password;
- Financial Information such as bank account or credit card or debit card or other payment instrument details;
- Physical, physiological and mental health condition;
- Sexual orientation;
- Medical records and history;
- Biometric Information; Financial Infromation
- Any other details relating to the above mentioned, provided by any person to AVK for providing services; Any Information received pursuant to the above mentioned by AVK for processing, or storing such Information under a lawful contract or otherwise;
- Provided that any Information that is freely available or accessible in public domain or furnished under the Right to Information Act 2005 or any other law for the time being in force will not be considered to be Sensitive Personal Data.
“Employee” means a AVK current or former employee. As far as it applies to Employees, the Policy covers all stages of the employment cycle including recruitment and selection, promotion, evaluation and training. “Relevant Individual” means an Employee, contractor and/or any other third party working on AVK s behalf and job applicants.
PURPOSE OF COLLECTION
The AVK may collect, use, receive, possess store, disclose, process and transfer the Sensitive Personal Information for various purposes, including but not limited to, the following:
- To enable functioning of the AVK ’s business;
- In connection with a variety of purposes relating to employment or engagement of employees, including but not limited to, general HR administration; organization planning and management;
- Compliance with AVK ’s polices, code of conduct and internal regulations;
- Legal, judicial, governmental and regulatory compliance;
- Tax administration and compliance;
- Oversees affiliate’s compliance with foreign laws and cooperation with oversees regulatory;
- To transfer to IT service providers ;
- To administer or otherwise carry out obligations in relation to any agreement the information providers have with the AVK ; and To investigation, prevent, or take action regarding illegal activities, suspected, fraud, and violation of the laws or as otherwise required by law.
The Information Providers consent that, the collection, usage, storage, disclosure, proceeding and transfer of any Sensitive Personal Information or any other information as disclosed under this policy shall not cause any loss or wrongful gain to the Information Provider if the same is used for the above-mentioned lawful purposes.
CONFIDENTIALITY
The Companies has adopted reasonable security practices and procedure to ensure that the Sensitive Personal Information is collected and prevented in a secured manner. In case the Information Providers wish to know more details about the adopted reasonable security practice and procedures, they may contact the designated person for the same. While the AVK will endeavor to take all reasonable and appropriate steps to keep secure any information and prevent its unauthorized access, the information providers agree and acknowledge that the AVK cannot provide any absolute assurance regarding the security of the Sensitive Personal Information. To the fullest extent permissible under applicable laws, the AVK disclaims any liability in relation to any breach of security or loss or disclosure of information in relation to the Personal Information.
If the Information Provider needs to access update or correct the Sensitive Personal Information, he/she may contact the designated person for the same.
DATE RETENTION
It is the AVK ’s policy to retain Sensitive Personal Information of the Information Providers only for as long as the AVK believes it is to be necessary for the purpose for which such sensitive personal information was collected, subject to any legal requirement for the information to be retained for longer period, if any.
GRIEVANCE
The information Providers may approach the Grievance Officer if they have any grievance, questions or concerns with respect to the proceedings and use of their Sensitive Personal Information. The Grievance Officer can be contacted by mail at the email id info@avklaw.in
The Grievance Officer shall redress the grievances of the Relevant Individuals expeditiously and in any event within the period prescribed under law. In case of any queries regarding the content, interpretation, implications of this Policy, the Relevant Individuals may contact the Grievance Officer.
Notwithstanding the above, AVK ’s reserves the right to decline to process any such request which may jeopardize the security and confidentiality of the Personal Data of others, as well as requests which are impractical or not made in good faith, or the circumstances as provided for under the law permitting AVK to refuse such request(s).
DATA SECURITY
The Information is processed by AVK in strict accordance with the Indian Information Technology Act, 2000, and the rules notified thereunder. AVK implements and maintain ‘Reasonable Security Practices and Procedures’ as stated in the Indian Information Technology Act, 2000 and the Information Technology [Reasonable Security Practices and Procedures and Sensitive Personal Data or Information] Rules, 2011, while processing, collecting, storing or handling any Information.
DATA RETENTION
AVK will retain personal data only for as long as AVK need if for legitimate business interest in accordance with applicable laws, to fulfil registration and application process and to perform service as have to opted for or to meet legal requirement, after which AVK will take steps to delete personal data or hold it in a form that no longer identifies you.
DISPUTE RESOLUTION
Employee, customers, third Party, client, vendor with inquiries or complaints about the processing of their personal information shall bring the matter to the attention of the Grievance Officer in writing. This Privacy Policy has been prepared in accordance with applicable Indian laws, including the Indian Information Technology Act, 2000 and rules thereunder. The Court in Pune shall have exclusive jurisdiction to resolve disputes.
USE OF COOKIES
To the extent person have given consent, AVK uses a technology called a “cookie”. A cookie is a piece of information that AVK webserver sends to Information Provider Computer when person access a website. Then when person come back to AVK site will detect whether person have one of AVK cookies on person’s Computer. AVK cookies help to provide additional functionality to the site and help AVK to analyse site usage more accurately.
CHANGES TO THIS PRIVACY POLICY
AVK reserve the right to make changes to this Privacy Policy at any time. Although AVK will post details of all changes made to the Privacy Policy on the Website, however, the same can be changed without prior confirmation. AVK shall not be liable for any damages may suffer as a result of failure to provide notice of any changes to this Privacy Policy as set forth herein.